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Billing Coordinator

Finn Partners is looking for an experienced Billing Coordinator, with time and expense billing experience, to join their client accounting team.

Key Responsibilities:

·       Manage all aspects of client billing process, including opening and closing job numbers, monthly billing and submission of invoices to clients

·       Coordinate with agency accounting team for revenue recognition, accruals, job cost reconciliations and AR collections

·       Monitor WIP inventory and expenses based on contract terms

·       Coordinate with AP to help resolve discrepancies with vendors & employee pass-through expenses

·       Prepare and maintain all required reports, including job reports for account review, budget trackers for account teams & finance, client budget trackers, monthly billing job jackets, revenue chart based on client milestones and job reconciliations

·       Process transfers between jobs as requested

·       Process client billings and run pro-formas/billing drafts

·       Respond to all finance, account team and client billing inquiries

·       Assist in month end closing

·       Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

·       Assist with other projects as needed

·       Experience with the NetSuite system and public relations or advertising billing practices is a plus


·       4+ years of time and expense billing experience. Preferably within an time and expense billing environment

·       High school diploma required, college courses in accounting a plus

·       Must have strong work ethics

·       Must be well organized and a self-starter

·       Must be able to follow standard filing procedures

·       Detail oriented, professional attitude, reliable

·       Proficient in Excel and Word

·       Possess strong organizational and time management skills

·       Strong problem solving skills, basic client accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

·       Ability to communicate effectively verbally and in writing

·       Ability to interact with employees, vendors and clients in a professional manner

·       Ability to speak and write English

·       Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

·       Ability to perform mathematical computations such as percentages and fractions quickly and accurately


About Finn Partners:

Founded in 2011 on the core principles of innovation and collaborative partnership, since its launch Finn Partners has been one of the fastest growing agencies in the world, and now has 540 professionals and 14 offices. The full-service marketing and communications company’s record setting growth is a result of integrating new companies and new people into the Finn Partners world through a common philosophy. Finn Partners’ mantra, Work Hard, Play Nice, infuses internal and external relationships, resulting in amazing work and an all-inclusive environment. Finn Partners provides its clients with global access and capabilities in the U.S., Europe and Asia through its own offices as well as through the PROI Worldwide global network. Headquartered in New York, Finn Partners’ other offices are located in: Chicago, Detroit, Fort Lauderdale, Jerusalem, London, Los Angeles, Munich, Nashville, Paris, Portland, San Francisco, Singapore and Washington, D.C. Find us at and follow us on Twitter @finnpartners.

While we appreciate the interest of all candidates, we will only respond to those with whom we have a greater interest.



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