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Receptionist/Administrative Assistant- Part Time

Finn Partners is one of the fastest growing marketing communications firms in the world.  From media relations to cutting edge digital content, social media and creative, we produce amazing work and incredible results for clients.  We are looking for an energetic and organized part-time Receptionist/Administrative Assistant to join our growing Detroit agency team.

The ideal candidate has a positive, team building attitude that resonates with the entire office. He/she takes initiative to complete tasks that will keep the office running efficiently, appears to effortlessly juggle multiple requests, and is unflappable whether things are calm or bustling. This person is the face of the office for clients and guests, a behind the scenes problem solver, team motivator, and go-to resource for office and some IT needs.

Main responsibilities:

  • Maintain a presence at receptionist desk, answer phone calls, sign for packages, and provide a welcoming environment for all guests, clients and employees.
  • Jump start the day for the staff by ensuring that office common areas are organized and tidy, supplies are well-stocked, and coffee is always in fresh supply.
  • Make meetings and office gatherings memorable by organizing refreshments and catering needs. Coordinate with teams to ensure that conference rooms are properly booked, equipped, and set up for internal and client meetings.
  • Keep the office running smoothly by ensuring that office supplies, snacks, and soda are always in supply and neatly organized.
  • Plan and execute fun and sometimes spontaneous events and activities for the office to keep office culture alive and fresh.
  • Assist IT team with troubleshooting office and employee technology issues.

 

Key Qualifications:

  • Bachelor’s degree.
  • Preferred 3-5 years of administrative work experience, ideally in a creative office environment.
  • Welcoming and energetic personality.
  • Strong attention to detail.
  • Awareness to tasks that need attention whether assigned or not.
  • Willingness to tackle any assignment no matter how big or small (new business help to stocking the fuel bar for the team).
  • Excellent computer skills; proficient in Outlook and other Microsoft programs.

About Finn Partners:

Founded in 2011 on the core principles of innovation and collaborative partnership, since its launch Finn Partners has been one of the fastest growing agencies in the world, and now has 540 professionals and 14 offices. The full-service marketing and communications company’s record setting growth is a result of integrating new companies and new people into the Finn Partners world through a common philosophy. Finn Partners’ mantra, Work Hard, Play Nice, infuses internal and external relationships, resulting in amazing work and an all-inclusive environment. Finn Partners provides its clients with global access and capabilities in the U.S., Europe and Asia through its own offices as well as through the PROI Worldwide global network. Headquartered in New York, Finn Partners’ other offices are located in: Chicago, Detroit, Fort Lauderdale, Jerusalem, London, Los Angeles, Munich, Nashville, Paris, Portland, San Francisco, Singapore and Washington, D.C. Find us at finnpartners.com and follow us on Twitter @finnpartners.

While we appreciate the interest of all candidates, we will only respond to those with whom we have a greater interest.

 

 

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